A Director at Large has no specific role.  This is a great position for anyone who loves to help out but is not sure what role is right for them. However, they do fulfill all functions require

Directors at Large will…

• Develop and schedule programs, events and activities
• Make presentations at club events
• Chair Leadership Committee and General Meetings
• Chair the Annual General Meeting
• Perform special duties as required
• Perform required duties as per the Constitution and Bylaws

The Treasurer keeps the financial records, including books of account. An annual statement of all income and expenses is presented at the Annual General Meeting and is available to all members.

The Treasurer will…

• Assist the Membership Director in receiving new memberships and fees.
• Deposit membership fees and any other income received.
• Receive and file monthly bank statements.
• Pay & record all annual membership dues for various groups including: BC Societies, CAPA, Web Hosting, Shaw Sabey Liability Ins., and Kamloops Arts Council.
• Provide payment for honorariums and other ongoing expenses.

The Program Planning members assist with and provide input for club programs, events and workshops.

The Program Planning Director will…

• Assist with planning programs, events and activities for the club,
• Assist with organization and scheduling of programs, events and activities

The Recording Secretary drafts minutes from the Executive Meetings — which occur monthly from August to June of each year, as well as the Annual General Meeting (AGM).

The Recording Secretary will…

• Consult with executive to compile reports and prepare a consent  agenda to be sent to all executive prior to each meeting.
• Prepare and keep accurate minutes of executive and general meetings.
• Distribute minutes in a timely fashion following meetings.
• Conduct club correspondence. (i.e. letters to other clubs, individuals and groups)
• Issue notices of meetings of the club and directors.
• File club documents in accordance with the Societies Act.
• Keep custody of the records and documents of the club, except those kept by the treasurer.

The Membership Director collects and tracks membership registrations.

The Membership Director will…

• Collect, verify, organize and file Membership Application Forms.
• Provide member information to executive as requested.
• Maintain the Members Directory on the club website and provide member lists to the executive in a timely fashion.

Given the importance of social media in all life, including photography, this position is now dedicated to optimising KPAC exposure on Facebook and in time other social media platforms. We aim to provide a platform for sharing images and promoting the work and events of the club.

The Web Content Manager and Site Administrator work together to ensure that the KPAC website is meeting the needs of the club and its members while maintaining a positive public perception.

The Web Content Manager will…

• Be responsible for all website content including posts, pages, galleries and the bulk mailing list (cPanel).
• Be competent with WordPress.
• Be proficient with image editing — resizing, reformatting  etc..

Note: Training and/or assistance for this role will be provided by the Site Administrator. All that’s required is a keen interest and willingness to learn.

COVID has encouraged much creativity in recent months, especially at the provincial level. The Inter-club Coordinator maintains regular and strong relationships with other clubs with whom we collaborate on an almost monthly basis.

The CAPA Representative will…

• Report on appropriate CAPA news and events.
• Promote CAPA membership.
• Liaison with CAPA

The Competitions Coordinator promotes and manages the various competitions the club is involved in throughout the year. This includes both CAPA and Other competitions. 

The Competitions Coordinator will…

• Be aware of the requirements and time schedule for any competitions the club may wish to enter.
• Coordinate  the judging and selection of entries for competitions.
• Submit competition entries and coordinate with the host club.
• Encourage all members to participate in competitions the club may enter.
• Provide selected images, competition results and scoring to the Web Content Manager for posting on the club website.

The Receiver of Images should be comfortable working on a laptop (Windows or MAC) in order to prepare and present images for Showcases. 

The Receiver of Images will…

• Receive and manage images submitted for showcases.
• Ensure that proper submission rules are followed by all submitting members.
• Display images as required for club meetings and activities.
• Organize and prepare Showcase images to display each participants name and a “Thank You”.  An appropriate title image will also be prepared for each Showcase theme.
• Liaison with the Web Content Manager (webmaster) to assist in maintaining appropriate website galleries.