Recording Secretary

The Recording Secretary drafts minutes from the Executive Meetings — which occur about 4-6 times a year, as well as the Annual General Meeting (AGM).

The Recording Secretary will…

  • Consult with executive to compile reports and prepare a consent  agenda to be sent to all executive prior to each meeting.
  • Prepare and keep accurate minutes of executive and general meetings.
  • Distribute minutes in a timely fashion following meetings.
  • Conduct club correspondence. (i.e. letters to other clubs, individuals and groups)
  • Issue notices of meetings of the club and directors.
  • File club documents in accordance with the Societies Act.
  • Keep custody of the records and documents of the club, except those kept by the treasurer.